PACKAGING

How to "PACKAGE" your project for the printer.

PAGEMAKER

Using the Save for Service Provider plug-in

Using the Save for Service Provider plug-in, you can copy your publication, all linked image files, fonts, and other files required to print your document. The plug-in also helps you resolve broken links by prompting you to locate the folders containing linked files. Similarly, this plug-in can also check the status of links and fonts in a PostScript file generated by PageMaker.

You can also create a concise report of the information your service provider needs to create output from a PageMaker or other type of PostScript file. The report includes details about fonts, linked graphics, and a summary of your print settings, as well as information about who to contact regarding your publication.

To save files and generate a report using Save for Service Provider:

1 Choose Utilities > Plug-ins > Save for Service Provider.

2 Depending on whether you want to check the active publication or a Post-Script file, click either Preflight Pub or Preflight.PS.

3 Click a tab to see a detailed report on each aspect of the publication or PostScript file. You can print the status information of an area by clicking Print (Windows) or Print List at any time.

4 If the Links dialog box shows one or more linked files needing attention, click Relink or Relink All, and navigate to the correct image files.

5 To save the publication, click Package, and set options as follows:

From the Report Type pop-up menu, choose Formatted (for a PageMaker publication) or Text Only (for an ASCII text-only file).

Select Auto Open Package Report if, after saving the publication and associated files, you want to display the summary report in a new window on your desktop.

Select Update Links In Source Pub Before Packaging to bring out-of-date links up-to-date in the original publication before making a package.

For Include, select Copy Fonts to avoid missing fonts at print time, and then select the kind of fonts--All, Type 1 (PostScript), or TrueType.

Click Notes to enter contact information (such as your name and phone number), and any comments on printing the publication, and any film preparation changes, and then click OK.

6 Specify a location in which to save all necessary files.

7 Click Save to copy the necessary files to the destination folder.

INDESIGN

Packaging files for handoff

You can gather the files you've used, including fonts and linked graphics, for easy handoff to a service provider. You can give your service provider an InDesign file, a composite PDF file made from your document, or a PostScript file.

You don't need to perform a final preflight check before packaging. InDesign performs an up-to-date preflight check. If problem areas are detected, a dialog box appears.

To package files:

Do one of the following to open the Package dialog box:
- Choose File > Package.
- In the Preflight dialog box, click Package.
- In the Book palette menu, choose Package Book or Package Selected Documents, depending on whether all, some, or none of the documents are selected in the Book palette.
If a dialog box appears alerting you to possible problems, do one of the following:
- Click View Info to open the Preflight dialog box where you can correct problems or get further information. When you're satisfied with the document, begin the packaging process again.
- Click Continue to begin packaging.
Fill in the printing instructions. The filename you type is the name of the report that accompanies all other packaging files. This report, which is saved in the default text editor format, includes the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the document; and print settings. The report is stored in the same folder as the other packaging files.
Click Continue, and then specify a location in which to save all packaging files.
Select the following, as needed:
- Copy Fonts (Roman Only) copies all necessary font files, not the entire typeface.
- Copy Linked Graphics copies linked graphics files. Linked text files are always copied.
- Update Graphic Links in Package changes graphic links (not text links) to the package folder location. If you want to relink text files, you must do so manually and check whether the formatting retains the appropriate view inside the document.
- Include Fonts and Links from Hidden Layers packages the objects located on hidden layers.
- View Report opens the printing instructions report in a text editor immediately after packaging. To edit the printing instructions before completing the packaging process, click the Instructions button.
Do one of the following to specify how to handle hyphenation:
- To prevent the document from composing with the external user dictionary, and to prevent the document's hyphenation exceptions list from merging with the external user dictionary, select Use Document Hyphenation Exceptions Only. You may want to select this option when packaging a document to be printed by someone outside your workgroup, such as when you take the document to a service provider.
- To allow the external user dictionary (on the computer on which the file is opened) to merge with the document's hyphenation exceptions list, and to allow the document to compose using the exceptions lists stored in both the external user dictionary and inside the current document, leave Use Document Hyphenation Exceptions Only unselected.
Click Package to continue packaging.

The Printing Press